You can print Forms W-2 on plain 8-1/2″ by 11″ paper. When you print on plain paper, the employee’s address is visible through a single-window, standard No. 10 business envelope (4-1/8″ by 9-1/2″, left-aligned window).
Likewise, people ask, are paper copies of W-2 required?
Federal law requires all employers to send employees W-2 statements no matter how low earnings or wages are. These W-2 statements can be sent in either paper or digital form and must be received by employees no later than January 31 of the following year. Employers must also file a copy of employee W-2s with the IRS.
Then, is it illegal to email a W-2?
According to the Internal Revenue Service (IRS) Publication 15-A, employees must consent (either electronically or by paper document) to receive their W-2 electronically. … An employer may not send a Form W-2 electronically to any employee who does not consent or who has revoked consent previously provided.