Can W-2 be printed on plain paper?

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You can print Forms W-2 on plain 8-1/2″ by 11″ paper. When you print on plain paper, the employee’s address is visible through a single-window, standard No. 10 business envelope (4-1/8″ by 9-1/2″, left-aligned window).

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Likewise, people ask, are paper copies of W-2 required?

Federal law requires all employers to send employees W-2 statements no matter how low earnings or wages are. These W-2 statements can be sent in either paper or digital form and must be received by employees no later than January 31 of the following year. Employers must also file a copy of employee W-2s with the IRS.

Keeping this in consideration, do w2s have to be mailed in special envelopes? Because tax form recipient copies are required to be mailed in envelopes marked “Official Tax Document Enclosed”, mailed copies of W-2 and 1099-MISC forms are an easy target to identity thieves. It’s the perfect way for identity thieves to quickly steal their victims’ most vulnerable information.

Then, is it illegal to email a W-2?

According to the Internal Revenue Service (IRS) Publication 15-A, employees must consent (either electronically or by paper document) to receive their W-2 electronically. … An employer may not send a Form W-2 electronically to any employee who does not consent or who has revoked consent previously provided.

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